Quarterly Board Meeting Minutes - December 3, 2008

Minutes of the December 3, 2008 NBA board of directors

Present: Mark Yelton, Emily Jones, Marvin Polinsky, Ryan Wyrick, Bev Holiday, Larry Weber, David Stevens, Gary Mitchell and Bob Klein

I. Meeting Called to Order
Mark Yelton called the December 3, 2008, NBA Quarterly Board of Directors meeting to order at 7:35 a.m.

II. Approval of September 3, 2008, Meeting Minutes
A motion was made and seconded to approve the September 3, 2008, NBA Board of Directors meeting minutes. (Polinsky, Weber) Unanimously approved.

III. Treasurer’s Report
Jaimie was absent, so there was no Treasurer’s report.

IV. Committee Reports
As Mark recalls, the Event Committee consists of Bev Holiday, Barbara Bonney, and Bob Yoder. Bev asked Ryan if the Carnegie Event Center has been reserved for Wednesday, February 18th. Ryan will check on booking the space. Bev said Nancy James from ICN6 has the date marked on her calendar.

Mark said the Awards Committee will consist of the Executive Committee. Bev said she asked Agape Design about getting awards again this year for the Annual Awards. Mark suggested we send out a survey again for nominations.

V. Nominations for Board Membership
Ryan started talking to current board members to see if they were still interested in serving on the board again. Everyone has agreed to serve except Gary Mitchell and David Stevens. Officers have been approached - Larry Weber, President; Heather Rahn, Vice President; Emily Jones, Secretary; Michael Bach, Treasurer. Bev suggested Ryan ask Brad Bach if Michael wasn’t interested. A motion was made and seconded to approve the nominations for the board and officers, which will include Mark Yelton, Barbara Bonney, Jennifer Pugh, Bev Holiday, Larry Weber, Bob Klein, Marvin Polinsky, Emily Jones, Jaimie Niemczura, Heather Rahn, Michael Bach, Ryan Wyrick and Rodger Roeser. (Polinsky, Klein) Unanimously approved.

VI. Adopt-A-Family
Mark stated the Executive Committee has asked to adopt a family from the Brighton Center for the holidays. A motion was made and seconded to approve the adoption. (Weber, Klein) Unanimously approved. Emily provided information about the family. Jennifer Pugh said they are doing their holiday drive a bit different this year. They are using families already in the program. Emily has volunteered to get the gifts for the family. Larry has volunteered to get the food for the family.

VII. Other Business
Marvin thinks our finances shouldn’t drop below a certain level. Marvin thinks the new board should think about a threshold for the new year.

Mark thinks we need to have fundraising activities so we have a pool of money and we can contribute to different things.

Mark thanked everyone for all of their help this year. He is very pleased on the turnout, and he appreciates the board’s support.

Larry asked if we have a strategic plan or a vision for the future.

Bob Klein said there are already a lot of festivals and events planned by the City of Newport, and we need to start taking advantage of those fundraising opportunities.

Jennifer said if we have the events planned out, we won’t overwhelm people with asking them to help out - know the events in advance.

Ryan suggested having a board strategy session after the first of the year. Bev asked Ryan to bring a calendar of events the City has planned to the meeting.

Larry asked about revisiting the survey idea to get feedback from businesses. We talked about different ways of distributing the survey - those who have email vs. those who don’t have email. Bob asked about including the survey link in the Go2Newport e-newsletter. Ryan has mailing information for businesses but not email addresses for all businesses. Jennifer suggested doing an incentive with the survey - giving away gift certificates to those completing the survey.

Bev updated us on the next membership meeting. Michael Bach will be the guest speaker for January and will be talking about taxes. The March membership meeting will be about the Adopt-A-School program. Bev doesn’t remember the contact name.

A motion was made and seconded to adjourn the meeting. (Stevens, Polinsky)

Meeting adjourned at 8:27 a.m.

Respectfully submitted,

Emily Jones